Free Workplace Flooring Risk Assessment Template — HSE Compliant (2025)
Download and use this free template to conduct a compliant flooring risk assessment for your workplace. Written in accordance with Regulation 12 of the Workplace (Health, Safety and Welfare) Regulations 1992 and HSE guidance on slips, trips and falls.
⚠️ Under RIDDOR 2013, employers must report any slip, trip or fall that results in an employee being unable to work for more than 7 days. In 2023/24, slips and trips accounted for 32% of all non-fatal workplace injuries reported to HSE — over 45,000 incidents.
How to Use This Template
- Print or copy this template into your own document
- Walk each area of your workplace with a competent person
- Complete each section honestly — record what you actually find
- Assign actions and deadlines to named individuals
- Sign and date the assessment (required for 5+ employee businesses)
- Review annually or after any incident
SECTION 1: Assessment Details
| Business Name: |
_________________________________ |
| Site / Location: |
_________________________________ |
| Area(s) Assessed: |
_________________________________ |
| Assessment Date: |
_________________________________ |
| Assessor Name: |
_________________________________ |
| Assessor Role: |
_________________________________ |
| Next Review Date: |
_________________________________ |
SECTION 2: Area Inventory
List each distinct floor area in your premises:
| # |
Area Name |
Floor Type / Material |
Approx. Size (m²) |
Number of People Using Area |
Wet / Contamination Risk? |
| 1 |
|
|
|
|
Yes / No |
| 2 |
|
|
|
|
Yes / No |
| 3 |
|
|
|
|
Yes / No |
| 4 |
|
|
|
|
Yes / No |
| 5 |
|
|
|
|
Yes / No |
SECTION 3: Hazard Identification Checklist
For each area, check the following hazards. Tick YES if the hazard exists:
3A — Surface Condition
| Hazard |
Area 1 |
Area 2 |
Area 3 |
Notes |
| Holes or gaps in flooring |
Y/N |
Y/N |
Y/N |
|
| Cracks or broken sections |
Y/N |
Y/N |
Y/N |
|
| Raised or lifting edges / joins |
Y/N |
Y/N |
Y/N |
|
| Uneven surface / sunken areas |
Y/N |
Y/N |
Y/N |
|
| Loose flooring (mats, tiles) |
Y/N |
Y/N |
Y/N |
|
| Slippery when dry |
Y/N |
Y/N |
Y/N |
|
| Slippery when wet |
Y/N |
Y/N |
Y/N |
|
| Surface worn / degraded (loss of grip) |
Y/N |
Y/N |
Y/N |
|
3B — Contamination & Drainage
| Hazard |
Area 1 |
Area 2 |
Area 3 |
Notes |
| Water ingress (rain, leaks, condensation) |
Y/N |
Y/N |
Y/N |
|
| Oil / grease contamination |
Y/N |
Y/N |
Y/N |
|
| Food / liquid spills |
Y/N |
Y/N |
Y/N |
|
| Dust / powder accumulation |
Y/N |
Y/N |
Y/N |
|
| Drainage blocked or inadequate |
Y/N |
Y/N |
Y/N |
|
| No anti-slip matting at wet transitions |
Y/N |
Y/N |
Y/N |
|
3C — Layout & Obstructions
| Hazard |
Area 1 |
Area 2 |
Area 3 |
Notes |
| Cables crossing walkways |
Y/N |
Y/N |
Y/N |
|
| Materials stored in walkways |
Y/N |
Y/N |
Y/N |
|
| Poor lighting (shadows, glare) |
Y/N |
Y/N |
Y/N |
|
| Steps/changes in level not marked |
Y/N |
Y/N |
Y/N |
|
| Ramps without anti-slip surface |
Y/N |
Y/N |
Y/N |
|
| No handrails where required |
Y/N |
Y/N |
Y/N |
|
| Insufficient aisle widths |
Y/N |
Y/N |
Y/N |
|
3D — Specialist Areas
| Hazard |
Applicable? |
Compliant? |
Notes |
| Kitchen / food prep (PTV 40+ wet required) |
Y/N |
Y/N |
|
| Loading bay (oil, wet, forklift traffic) |
Y/N |
Y/N |
|
| Electrical switchroom (anti-static required) |
Y/N |
Y/N |
|
| Gym / sports hall (impact absorption) |
Y/N |
Y/N |
|
| Pool surround (minimum PTV 40 wet) |
Y/N |
Y/N |
|
| Cold store / freezer area |
Y/N |
Y/N |
|
SECTION 4: Risk Evaluation
Risk Rating Matrix
Use this matrix to rate each identified hazard:
Likelihood →
Severity ↓ |
Unlikely (1) |
Possible (2) |
Likely (3) |
| Minor injury (1) |
1 — Low |
2 — Low |
3 — Medium |
| Moderate injury (2) |
2 — Low |
4 — Medium |
6 — High |
| Major/fatal injury (3) |
3 — Medium |
6 — High |
9 — Critical |
-
1–2 (Low): Monitor; review at next scheduled assessment
-
3–4 (Medium): Implement controls within 30 days
-
6 (High): Implement controls within 7 days; restrict access if necessary
-
9 (Critical): Immediate action required; consider area closure
Risk Register
| Ref |
Area |
Hazard Description |
Who Is at Risk |
Likelihood (1–3) |
Severity (1–3) |
Risk Score |
Existing Controls |
Additional Controls Required |
Responsible Person |
Target Date |
Date Completed |
| 1 |
|
|
|
|
|
|
|
|
|
|
|
| 2 |
|
|
|
|
|
|
|
|
|
|
|
| 3 |
|
|
|
|
|
|
|
|
|
|
|
| 4 |
|
|
|
|
|
|
|
|
|
|
|
| 5 |
|
|
|
|
|
|
|
|
|
|
|
SECTION 5: Recommended Flooring Controls
Hierarchy of Controls for Floor Safety
-
Eliminate: Remove the hazard entirely (e.g., fix drainage so floors stay dry)
-
Substitute: Replace slippery flooring with compliant anti-slip surface (PTV 36+)
-
Engineering controls: Install drainage channels, bunded areas, anti-fatigue mats, entrance matting systems
-
Administrative controls: Cleaning schedules, spillage procedures, warning signs, footwear policy
-
PPE: Non-slip safety footwear (last resort — least effective control)
Flooring Selection Guide by Risk Level
| Environment |
Minimum PTV |
Recommended Material |
Key Standard |
| Dry office/retail |
PTV 36 |
Rubber tiles, safety vinyl |
Reg. 12 WHSWR 1992 |
| Wet entrance/lobby |
PTV 40 |
Heavy duty entrance matting |
Reg. 12 WHSWR 1992 |
| Commercial kitchen |
PTV 40 |
Oil-resistant rubber, drainage mats |
EC 852/2004 + FSA |
| Industrial floor (dry) |
PTV 36 |
SBR rubber roll, interlocking tiles |
Reg. 12 + PUWER 1998 |
| Industrial floor (wet/oil) |
PTV 40+ |
Nitrile rubber, open-grid drainage |
Reg. 12 + HSG103 |
| Electrical switchroom |
PTV 36 + anti-static |
Anti-static rubber matting |
IEC 61111 / BS EN 61111 |
| Gym (weights area) |
PTV 36 + shock absorb |
25mm+ rubber tiles/rolls |
BS EN 14904 |
| Pool surround |
PTV 40 (wet) |
Open-cell rubber, drainage tiles |
BS 8204-6 |
| Stable/equestrian |
PTV 36 |
Heavy duty stable mats 17mm+ |
DEFRA guidance |
SECTION 6: Sign-Off
| Assessment completed by: |
_________________________________ |
Signature: |
_________________________________ |
| Date: |
_________________________________ |
Role: |
_________________________________ |
| Management review by: |
_________________________________ |
Signature: |
_________________________________ |
| Date: |
_________________________________ |
Role: |
_________________________________ |
SECTION 7: Review Log
| Review Date |
Reviewed By |
Changes Made |
Next Review |
|
|
|
|
|
|
|
|
|
|
|
|
Legal Disclaimer
This template is provided for guidance purposes. It does not constitute legal advice. Employers remain responsible for ensuring their risk assessments comply with all applicable legislation. For complex or high-risk environments, consult a qualified health and safety professional.
Need Compliant Anti-Slip Flooring?
Rubberco supplies HSE-compliant rubber flooring, anti-slip mats, drainage matting, and entrance matting across the UK. All products include technical specifications including PTV ratings, load capacities, and applicable standards to support your risk assessment documentation.
Browse our full range | Request a free sample | Get a quote
Expert Review: This guide was written and reviewed by the Rubberco flooring team. Last reviewed: June 2026. Information is checked against current UK standards and supplier specifications.
